DutyFlow — Roaster Management

👤 My Shift Today

📅 Today's Shifts — All

⚠ Unassigned Alerts

🏢 Department Overview

Department	Building	Employees	This Month Shifts	Status

Loading...

🗓️ Roaster Management

📋

Loading roster...

⏰ Shift Types

Name	Code	Start	End	Duration	Applies To Days	Type	Color	Actions

👥 Users & Roles

🔍

Name	Username	Role	Department	Building	Sub Dept	Work Days	Status	Actions

🏢 Departments

Name	Code	Building	Color	Status	Actions

🔀 Sub Departments

Name	Code	Parent Department	Color	Status	Actions

🏗️ Buildings

Name	Address	City	Status	Actions

🏖️ Public Holidays

Date	Name	Day	Applies To	Actions

🌴 Applied Leaves

Employee	Type	From	To	Status	Actions

🗓️ Saturday Off

Employee	Date	Notes	Actions

🌴 Leave Cover Swaps

Rollback handled from Leave List

Pending Swapper Accepted Manager Approved

Progress	Requester	Their Shift	Swap With	Target Shift	Notes	Actions

🔄 Direct Swap Requests

Pending Swapper Accepted Manager Approved

Progress	Requester	Their Shift	Swap With	Target Shift	Notes	Actions

🏖️ Public Holidays

Date	Holiday	Day	Type	Applies To

🔄 My Sunday Shifts

Date	Shift	Status

🗓️ My Saturday Offs

Date	Notes

🏖️ Public Holidays

Date	Holiday	Type

🌴 My Leave History

Type	From	To	Days	Status

🔄 My Swap Requests

Date	Shift	With	Status

🔄 Sunday Duty

Shuffle Day of Week

Shift for Sunday Duty (assigned on this day)

Staff Needed (all buildings total)

Sunday Duty Pool — All Buildings (only employees with "Can work Sundays" enabled in their profile)

🏖️ Public Holiday Duty

Shift for Holiday Duty

Staff Needed (per holiday)

Year

PH Duty Pool — All Buildings (employees with "Can work Public Holidays" enabled)

📌 Custom Rules

🏢 Organization

Organization Name

Timezone

Week Starts On

⚙️ Roaster Preferences

Mandatory Shift Alerts

Highlight unassigned dates in red

Email Notifications

Send shift reminders via email

Auto-Assign Mode

Automatically fill open shifts

Max Shifts / Day

Min Rest Hours

🔐 My Security

Email OTP on Login

Send a one-time code to your email each time you log in

Authenticator App (TOTP)

Use Google Authenticator or similar app for login

📧 Email Configuration (SMTP)

SMTP Host

Port

Username / Email

Password / App Password

From Name / Address

App Base URL (for email links)

Use SSL/TLS

Enable for port 465

🔔 Email Notification Preferences

Choose which events trigger email notifications

🌐 Global MFA Enforcement

Force all employees to use MFA when logging in

Enforce Email OTP for All

Every user must verify via email OTP on each login — overrides individual settings

Enforce Authenticator App for All

Every user must have TOTP authenticator set up — overrides individual settings

⚠️ Enabling these will affect all users on next login. Users without MFA set up will be prompted to configure it.

📋 Audit Log

🔍

Time	User	Action	Entity	Details	IP

📧 Roaster Emails

Scheduled & manual roster emails sent to all employees

🗓️ Weekly Full Roaster Email

Disabled

Send the full next-week roster to all employees every week

Send on Day

Send at Time

Cover Which Days

Recipients

Subject Line

Group By

Include

Shift times Building Department Unassigned slots

📅 Daily Roaster Emails

E.g. "Every Friday → send Saturday roster", "Every Saturday → send Sunday roster"

🏖️ Public Holiday Roaster Alert

Disabled

Send the holiday roaster to all employees N days before each public holiday

Days Before Holiday

Send at Time

Subject Line

Recipients

Include

Shift times Building

📬 Send Log

Click Refresh to load send history.

🔧 Backup Configuration

Network/Shared Path (optional — must be accessible from server)

Auto Backup

Automatically create backups

Auto Frequency

📦 Create Backup

Create a full snapshot of all DutyFlow data (users, roster, leaves, swaps, settings).

Local backups stored in: /opt/duty-roaster/backups/

📤 Restore from File

Upload Backup File (.json)

⚠️ Restoring will overwrite all current data. A safety backup is automatically created before restore.

🕐 Backup History

Filename	Date	Type	Size	Actions